Court notices and publications: building a fail-proof daily routine

Procedural communications now arrive through many channels: electronic court gazettes, court portals, e-filing systems and Brazil's Electronic Judicial Domicile. The National Council of Justice (CNJ) has been unifying these channels, but in practice the firm needs a routine that works every single day.

Step 1 — Capture: a single point of entry

Bring everything together in one place. Monitoring the gazette by the lawyer's name and Bar number, tracking cases by number and checking the portals should result in a single daily list, with no duplicates.

Step 2 — Triage: what it is, which case, for whom

Each communication must answer three questions:

1. Which case and client does it belong to?
2. What does it order (a filing, a hearing, a payment, acknowledgment)?
3. Who is responsible for complying?

Step 3 — Deadline: count and record it right away

Calculate the deadline during triage, following the CPC rules (business days, starting point, local holidays). Record:

• Final date (the last day);
• Safety date (a few days earlier, for review);
• Person in charge and reviewer.

Step 4 — Distribution: nobody is left uninformed

The person in charge should be notified on the same day, preferably through the system the team already uses — not through loose messages that get lost.

Step 5 — Review: close the day

Before the end of the workday, check:

• Has every communication of the day been triaged?
• Does every deadline have a person in charge?
• Are any deadlines due tomorrow still without a draft?

A simple routine, repeated every day, protects more than any heroic effort on the eve of a deadline.

What about vacations, leave and staff turnover?

Define backups for each person in charge. A deadline without an active owner is the most common way deadlines are missed.

How IntegraLegal helps

IntegraLegal automatically captures case updates, publications and court notices at scheduled times, the AI summarizes and highlights what is urgent and the deadline goes to the calendar with a person in charge. Daily triage drops from hours to minutes. Try it free for 7 days.

Read also

• Automatic case monitoring: stop checking court by court
• Long court notices: how AI summarizes them and highlights what is urgent
• Team deadline management: owners, reviewers and backups

Notice: this content is for information only. It does not replace a lawyer's analysis of the specific case. Always check the legislation, case law and rules in force on the date of your consultation.